Church AdministratorFort Worth , Texas (TX) 76109
This full-time position is responsible to the Senior Pastor for administering the business affairs of the church, working with members and staff to achieve the church’s objectives. Responsibilities span five administrative functions:
- Human resources
- Capital property management
- Office management
The Church Administrator will develop and implement appropriate infrastructure for these five functions. To ensure sustainability, policies and procedures--as well as a training program--must also be developed and implemented.
Assist the Staff Parish Relations Committee in the development and administration of the personnel policies and procedures of the church.
- Maintain personnel records
- Develop and update job descriptions
- Ensure that performance reviews are conducted annually
- Ensure the church’s compliance with federal and state labor laws
- Coordinate the vacation schedule; oversee the maintenance of all vacation/leave hour totals
- Coordinate with the Finance Committee to implement a system to track all personnel changes
Assist the Finance Committee in the development and administration of the financial policies and procedures of the church.
- Oversee the church finances in the receipt, deposit and disbursement of all church funds
- Oversee the purchasing process and vendor relationships
- Oversee the preparation of financial reports to all staff
- Oversee payroll administration
- Work with the church accountant to ensure that all taxes are paid and reports are filed promptly
- Develop and implement an expense authorization, review and management system (including credit card expenditures)
- With clergy and the Finance Committee, participate in the development of the annual budget
- Serve as a liaison to the Arborlawn Foundation
Capital Property Management
Capital Property Definition: Real estate, vehicles, equipment, computer systems
- Assist the Board of Trustees in the development and administration of the capital property management policies and procedures of the church
- Develop and implement policies and procedures concerning the use of all church capital property
- Develop and implement a capital maintenance schedule
- Oversee ongoing maintenance of facilities, equipment and vehicles.
- Authorize necessary repairs to be done in the most economical manner and within the limitations of the church budget
- With the trustees, evaluate insurance needs at least every three years
- Oversee church security
- Maintain an inventory of church capital property
Oversee the production and distribution (not content) of the following communication tools: “The Vine” newsletter, Sunday worship guides, social media, the website, special communication needs (flyers, postcards, etc.), etc.
- Develop and implement policies and procedures for communications
Oversee general office management.
- Oversee reception activities
- Ensure the effectiveness and satisfaction of volunteers. Create and implement volunteer job descriptions and training. Consider implementing volunteer satisfaction surveys.
- Oversee the scheduling and coordination of meetings and activities
Other Duties / Expectations
- Assist and attend the weekly administrative staff meeting
- Administrative staff liaison among clergy, staff, and lay leadership
- Helpful, caring service to the Senior Pastor, including assistance as needed in crisis situations
- Complete confidentiality regarding church-related matters
- Consistent attendance at daytime and evening staff and committee meetings
- Bachelor’s degree in business or a related field or equivalent experience
- Hold the "Certified United Methodist Church Administrator" (CUMCA) designation; be an active member of the United Methodist Association of Church Business Administrators and a member of The Church Network (formerly NACBA). If not currently certified and/or a member of both associations, the successful candidate selected for this position will have two years from the starting date to obtain a CUMCA and become an active member of both associations. The church will aid with fees associated with this requirement.
- Ability to manage a complex organization and supervise diverse employees
- Excellent verbal and written communication skills
- A team player
- Ability to manage a consensus decision-making process
- Knowledge of computer systems, including word processing, electronic communication software, membership software and financial reporting and accounting software
- Strong organizational, time management and multi-tasking skills to excel in a fast-paced environment
Preference, though not required: An ongoing relationship with Jesus Christ; experience in the operations and culture of a church
- Organization: Arborlawn United Methodist Church
- Contact: Ben Disney
- Phone: 817-731-0701
- Email: firstname.lastname@example.org
- Closing Date: 12/14/16